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Website Disclaimer

Last updated 17 August, 2021


The information provided by AVICOM (“we,” “us” or “our”) on (the “Site”) is for general informational purposes only. All information on the Site is provided in good faith, however we make no representation or warranty of any kind, express or implied, regarding the accuracy, adequacy, validity, reliability, availability or completeness of any information on the Site.

Under no circumstance shall we have any liability to you for any loss or damage of any kind incurred as a result of the use of the site or reliance on any information provided on the site. Your use of the site and your reliance on any information on the site is solely at your own risk.


The Site may contain testimonials by users of our products and/or services. These testimonials reflect the real-life experiences and opinions of such users. However, the experiences are personal to those particular users, and may not necessarily be representative of all users of our products and/or services. We do not claim, and you should not assume, that all users will have the same experiences. Your individual results may vary.

The testimonials on the Site are submitted in various forms such as text, audio and/or video, and are reviewed by us before being posted. They appear on the Site verbatim as given by the users, except for the correction of grammar or typing errors. Some testimonials may have been shortened for the sake of brevity where the full testimonial contained extraneous information not relevant to the general public.

The views and opinions contained in the testimonials belong solely to the individual user and do not reflect our views and opinions. [We are not affiliated with users who provide testimonials, and users are not paid or otherwise compensated for their testimonials.]

The testimonials on the Site are not intended, nor should they be construed, as claims that our products and/or services can be used to diagnose, treat, mitigate, cure, prevent or otherwise be used for any disease or medical condition. No testimonials have been clinically proven or evaluated.

Protection of Personal Information Act Privacy Notice

    1. AVICOM is a supplier of AV communication technology. Our mission is to CONNECT, SHARE, COLLABORATE. WE HELP BUSINESSES DO BUSINESS – BETTER. Talking is easy. Communicating less so. At Avicom we appreciate that business is ultimately about people. And that it’s really not about what people say and do rather how. AVICOM is a leading supplier to both the private and public sectors of the market.
    2. AVICOM operates as an official supplier of all the leading audio and video brands. Each business unit is structured to serve specific customer needs and to meet specific regulatory requirements. These commercial divisions are supported by the following shared services: Distribution, IT and services rendered by the head office.
    3. As part of managing the business and creating value for its various stakeholders, AVICOM is required, in certain instances, to process personal information. Accordingly, AVICOM is required to protect the Personal Information as set out in the Protection of Personal Information Act 4 of 2013, including its Regulations (POPI Act). This notice constitutes AVICOM’S policy statement to declare its commitment to comply with the POPI Act. Accordingly, it provides insights on how AVICOM processes personal information of data subjects as set out in the POPI Act.
    4. AVICOM shall ensure that personal information is processed within the parameters of the law.
    5. This notice must be read in conjunction with the POPI Act and its Regulations, where applicable.
    1. The objective of this notice is to give effect to the POPI Act and to provide clarity on the following:
      1. What personal information AVICOM collects about a data subject and the basis thereof;
      2. How AVICOM uses and protects the personal information of a data subject;
      3. How long AVICOM keeps the personal information of a data subject;
      4. The rights of a data subject regarding their personal information; and
      5. What the data subject should do if he/she does not want to provide AVICOM with his/her personal information.
    1. In this notice:
      1. Clause headings are for convenience and reference only and shall not be used in the interpretation thereof;
      2. Any gender includes the other genders and a natural person includes a juristic person and vice versa;
      3. All the annexures (if any) hereto are incorporated herein and shall have the same force and effect as if they were set out in the body of this notice;
      4. The following words and/or expressions shall, unless the context indicates otherwise, bear the meaning assigned to them below and in the POPI Act;
      5. “Cookie/s” (also called web cookie, Internet cookie, browser cookie, or simply cookie) is a small piece of data sent from a website and stored on the user’s computer by the user’s web browser while the user is browsing to inter alia remember stateful information (such as items added in the shopping cart in an online store) or to record the user’s browsing activity.
      6. “Data subject” means the person to whom Personal information relates;
      7. “Employee” means a permanent, fixed-term or temporary employee of AVICOM;
      8. “Operator” means a third party that processes Personal information in terms of a mandate or contract with AVICOM, without coming under the direct authority of AVICOM;
      9. “Information officer” means the person appointed by AVICOM, from time to time, who is responsible for the monitoring of compliance, by AVICOM, with the conditions for the lawful processing of Personal information; dealing with requests made to AVICOM in terms of the POPI Act; working with the Regulator in relation to investigations conducted in relation to prior authorisation by the Data subject and ensuring compliance by AVICOM with the provisions of the POPI Act;
      10. “Person” means any person, company, close corporation, trust, partnership or other entity;
      11. “Personal information” means information relating to an identifiable, living, natural person, and where it is applicable, an identifiable, existing juristic person, including, but not limited to—
        1. information relating to the race, gender, sex, pregnancy, marital status, national, ethnic or social origin, colour, sexual orientation, age, physical or mental health, well- being, disability, religion, conscience, belief, culture, language and birth of the person;
        2. information relating to the educational, medical, financial, criminal or employment history of the person;
        3. any identifying number, symbol, e-mail address, physical address, telephone number, location information, online identifier or other particular assignment to the person;
        4. the biometric information of the person;
        5. the personal opinions, views or preferences of the person;
        6. correspondence sent by the person that is implicitly or explicitly of a private or confidential nature or further correspondence that would reveal the contents of the original correspondence;
        7. the views or opinions of another individual about the person; and the name of the person if it appears with other Personal information relating to the person or if the disclosure of the name itself would reveal information about the person;
      12. “Privacy Notice or Notice” means this Notice as amended from time to time;
      13. “Processing” means any operation or activity or any set of operations, whether or not by automatic means, concerning Personal information, including: the collection, receipt, recording, organisation, collation, storage, updating or modification, retrieval, alteration, consultation or use; dissemination by means of transmission, distribution or making available in any other form; or merging, linking, as well as restriction, degradation, erasure or destruction of information.
    1. Personal information AVICOM collects about a data subject and the basis thereof

      The Personal information AVICOM collects in the ordinary course of business includes:

      1. only information that is adequate, necessary, and relevant to enable it to effectively render a service or assist in any manner required, such as the Data subject’s name, identity number (where applicable), registration number, Data subject’s employees or its director’s Personal information, contact information etc.;
      2. electronic communications sent to AVICOM;
      3. information submitted to AVICOM in response to a vacancy advertisement;
      4. technical information, for instance through the use of cookies, such as – activity data, such as when the Data subject completes a form on the AVICOM website, subscribes to a newsletter, alerts or other services from AVICOM or taking part in a competition, prize draw or survey;
      5. information from the Data subject’s visits to the AVICOM website, including the type of browser and operating system that the Data subject uses, access times, pages viewed, URLs clicked on, his IP address and the pages visited before and after navigating the AVICOM website;
      6. social media tracking pixels that allow platforms such as Facebook and Twitter to interact with the AVICOM website and give feedback on the Data subject’s actions;
      7. device information, including the unique device identifier, hardware model, operating system and version and mobile network information;
      8. Personal information that AVICOM collects when it monitors other websites may include the Data subject’s public Personal information, for example when AVICOM monitors digital conversations on public platforms to understand what people are saying about it or the AV communication technology in general. AVICOM may combine information that it has about a Data subject from various sources; and
      9. Personal information that AVICOM collects when a Data subject lodges a service complaint or reports a defect associated with one of its products may include information such as, general contact details, physical address.
      10. The AVICOM website uses various technologies including “cookies” which allow the website to recognise and respond to the Data subject as an individual. The Data subject can elect to accept or decline cookies. If a Data subject elects to decline cookies, not all elements of the website may function as intended, so his website experience may be affected.
    2. Protecting the Data subject’s Personal information
      1. AVICOM uses a variety of security measures and technologies to help protect Personal information of a Data subject from unauthorised access, use, disclosure, alteration or destruction in line with applicable Personal information protection and privacy laws. For example, when AVICOM shares the Personal information of a Data subject with external suppliers, it shall put in place a written agreement which commits the suppliers to keep the Data subject’s Personal information confidential, and to put in place appropriate security measures to keep it secure.
      2. The transmission to AVICOM of information via the internet or a mobile phone network connection may not be completely secure and any transmission is at the Data subject’s risk.
      3. Despite the security measures that AVICOM has in place to protect Personal information of a Data subject (firewalls, password access and encryption methods), the Data subject acknowledges that it may be accessed by an unauthorised third party, e.g., as a result of an illegal activity.
      4. From time-to-time AVICOM may provide links to websites or mobile applications that it does not own or control. This Notice does not apply to those websites. If a Data subject chooses to use those websites, he must check the legal and privacy policies or statements posted on each website or mobile application he accesses to understand their privacy practices.
    3. How does AVICOM use the Personal information of a Data subject

      AVICOM may use the Personal Information of a Data subject to provide the Data subject with information and services including:

      1. online events, such as webcast events;
      2. press releases;
      3. job postings;
      4. marketing communications about AVICOM products and services. AVICOM will obtain consent for marketing to the extent required by law.
      5. Contact and interact with the Data subject, including to:
        1. respond to requests from the Data subject (for instance in case the Data subject applied for employment); and
        2. provide important notices and updates, such as changes to terms, standard operating procedures (SOPs), policies, security alerts and administrative messages.
      6. Operate AVICOM’s business, including:
        1. Screening visitors through CCV footage, conducting searches for dangerous weapons and completing the attendance register for security purposes to ensure that only authorised persons enter the premises of AVICOM
        2. complying with applicable laws, regulations and guidance; and
        3. complying with demands or requests made by regulators, governments, courts and law enforcement authorities.
        4. Improve AVICOM’s day-to-day operations, including:
          1. for internal purposes such as auditing, data analysis and research to help AVICOM deliver and improve its digital platforms, content and services;
          2. to monitor and analyse trends, usage and activities in connection with AVICOM products and services to understand which parts of AVICOM digital platforms and services are of the most interest and to improve the design and content of those platforms;
          3. to improve AVICOM products and services and communications to the Data subject; and to ensure that AVICOM has up-to-date contact information for the Data subject, where applicable.
    4. How long will AVICOM keep Personal information of a Data subject

      AVICOM will always keep the Personal information of a Data subject for the period required by law and where it needs to do so in connection with legal action or an investigation in which it is involved. Otherwise, AVICOM will keep Personal information of a Data subject:

      1. for as long as needed to provide the Data subject with access to services he has requested;
      2. where the Data subject has contacted AVICOM with a question or request, for as long as necessary to allow AVICOM to respond to the question or request and as required by law.
    5. Instances where sharing of Personal information of a Data subject by AVICOM is permitted
      1. AVICOM may share Personal information of a Data subject with the following third parties:
        1. AVICOM agents and suppliers, including those who provide it with technology services such as data analytics, hosting and technical support;
        2. AVICOM’s professional advisors, auditors and business partners;
        3. regulators, governments and law enforcement authorities; and
        4. other third parties in connection with re-organising all or any part of AVICOM’s business.
        5. Personal information of a Data subject may be processed by AVICOM and AVICOM’s third party suppliers outside of the Data subject’s home country. Personal information laws in the countries to which the Personal information of a Data subject is transferred may not be equivalent to, or as protective as, the laws in the Data subject’s home country.
        6. AVICOM will implement appropriate and reasonable measures to ensure that the Personal information of a Data subject remains protected and secure when it is transferred outside of the Data subject’s home country, in accordance with applicable Personal information protection and privacy laws. These measures include data transfer agreements implementing standard data protection clauses.
    6. The Data subject’s rights regarding his Personal information

      The Data subject is entitled to:

      1. request AVICOM for access to Personal information AVICOM holds about him;
      2. request the correction and/or deletion of his Personal information;
      3. request the restriction of the processing of his Personal information, or object to that processing;
      4. withdraw his consent to the processing of his Personal information (where AVICOM is processing his Personal information based on his consent);
      5. withdraw his consent to receive marketing messages;
      6. request for the receipt or the transfer to another organisation, in a machine-readable form, of the Personal information that he has provided to AVICOM; and complain to his local data protection authority if his privacy rights are violated, or if he has suffered as a result of unlawful processing of his Personal information.
    7. What the Data subject should do if he/she does not want to provide AVICOM with his Personal information
      1. Where a Data subject is given the option to share his Personal information with AVICOM, he can always elect not to do so.
      2. If a Data subject objects to the processing of his Personal information, or if he has provided his consent to processing and he later choose to withdraw it, AVICOM will comply with the request in accordance with its legal obligations. AVICOM’s legal obligations in respect of the withdrawn information shall therefore cease to exist.
    1. By visiting AVICOM’S website and communicating electronically with AVICOM, the Data subject consents to the processing, including transfer of his Personal information as set out in this Notice.
    2. AVICOM is continually improving its methods of communication and adding new functionality and features to its website. Due to these ongoing changes, changes in the law and the changing nature of technology, AVICOM’s data protection practices will change from time to time. If and when its protection practices change, AVICOM will update this Notice to describe its new practices. The Data subject is encouraged to check it regularly.
    1. For any questions or requests regarding this Notice or if a Data subject would like to exercise his rights including contacting the Information officer, please use the following contact information of the Information officer:
      1. Telephone Number: 021 531 3146
      2. Mail Address:

View our POPIA Policy here

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